Privacy Statement - 05 July 2004

ETHICOMP Journal is run from within De Montfort University. De Montfort University is a Data Controller under the UK Data Protection Act 1998, data is held under their registration, and your privacy is protected by that law.

The information held to which this privacy statement applies is held for the operation of the ETHICOMP Journal. We may contact you about other matters using the contact details you have given us in connection with the ETHICOMP Journal, but we will not do this more often than twice a year unless you request more frequent contact from us. If you provide different contact details for the ETHICOMP Journal from those held by the Centre for Computing and Social Responsibility for some other purpose or change those contact details, we may contact you to check whether they are both correct, and to ask if you want the same contact details used both for the ETHICOMP Journal and other communication with the Centre for Computing and Social Responsibility.

In the operation of the ETHICOMP Journal we will send messages over the Internet that, as with other messages sent over the Internet, necessarily will include some contact details for you (such as your email or IP address), and they will inevitably be passed to third parties who are unknown to us. In doing so we will not include more information than is strictly necessary for the operation of the ETHICOMP Journal or other purposes mentioned in this privacy policy. Beyond this, we will not pass information about you on to others unless required to do so by law. We do not anticipate any circumstances in which this will happen.

We have a legal duty to protect the confidentiality of personal information, and recognise that we may have a moral duty in excess of our legal duty. We take precautions to protect information you submit, in accordance with legislation such as the Data Protection Act 1998, aiming to meet or better industry standards of good practice for this sort of data.

Due to financial constraints, we do not make use of encryption of data transmitted to or from our website. However, if you wish data you send to us to be encrypted in transmission to protect confidentiality, we are willing to receive data encrypted using PGP. Please contact us to make arrangements as we do not currently have a PGP public key ccsr@dmu.ac.uk.

To use the ETHICOMP Journal, you must first complete the registration form. During registration, we ask you to provide certain details to allow us to verify your identity, and which we may use in future when the ETHICOMP Journal charges for subscription. You are also asked to provide contact information (such as an e-mail address), which we will use to let you know about the Journal and to respond to your questions about the Journal and the website. You can change or remove this information later (see "Correction/Updating Personal Information" below).

A cookie is a piece of data stored locally on your computer that contains information about your activities on the Internet. We use cookies to keep track of you within a single session (between when you log on as a registered user of our site and log out or disconnect). The information on a cookie is not linked to any personally identifiable information you submit to our site, and we do not make use of cookies that last longer than a single session. We aim for our site to work without cookies if you prefer to not accept them.

When you use the Internet, you are assigned a unique address (an IP address). We use IP addresses to analyse trends, to administer the site, and gather statistical information. IP addresses are not linked by us to personally identifiable information. Other people may be able to link them to personally identifiable information, but we will not allow them access to our log files (unless we are required to do so under UK law, which as we understand the law, would require a change in the law).

Our website contains links to other sites. We are not responsible for the privacy practices within any of these other sites, but if you find that one has practices that you feel are unacceptable, we will investigate, and remove the link if their practices are unacceptable.

If your registration information changes, or if you no longer wish to use the ETHICOMP Journal, you may correct, update or remove your registration information from our records. This can be done either by emailing us or by contacting us at our address.

If we change our privacy policy, we will post a notice to say that the policy has changed on the Journal homepage. If you request at the time of registration, or subsequently when you update your registration information, we will email you whenever this privacy policy changes.